Available Positions

Office Administrator

Position Type: Part-time (Monday to Friday) from 10 am to 2 pm

Reports to: Board President

Role and Responsibilities

Administrative Support

• Perform QuickBooks transactions, reports, and bookkeeping tasks.

  • Generate paychecks, reimbursement checks and payment of bills.

• Work closely with the Treasurer to record grants, donations, incoming and outgoing fees.

• Manage membership and garden plot payments.

• Maintain release/waivers forms for gardeners and volunteers.

• Manage Volunteer database and assist with management of volunteers.

• Maintain office building equipment and supplies.

• Grants - Update grant spreadsheet with funds spent; remind manager of status report due dates. Check Grant Station for any applicable grant opportunities for the organization and notify the trustees.

• Schedule dumpster and trash pickup for the office and gardens.

Communications

• Answer phone calls and responds to voicemails, emails and US mail. Forward to appropriate trustee or garden manager.

• Website updates, electronic newsletters.

• Submit event information to the Recreation Department and the Warren eSign.

• Thank you letters to donors, vendors, volunteers and sponsors.

• Communicate volunteer requests.

Events

• Assist with event planning and execution of events.

• Create flyers for the gardens and events. Distribute event notifications to local publications and members.

• Obtain permits, vendor agreements.

• Work with event manager to enter volunteer needs in SignUp Genius and provide reports.

Skills and Qualifications

Required

• Minimum 2 years administrative experience

• QuickBooks

• Google Suite

• Strong communication, organization and time management skills

Wagner Farm Arboretum is an equal employment opportunity employer. We seek a broad and diverse pool of candidates and strongly believe that our organization benefits from the perspectives and talents of a diverse staff.